Thursday, April 30, 2009
To start you on the (Info)Path of knowledge, endusersharepoint.com's Mark Miller welcomes Lori Gowin, who has written an introductory piece called "InfoPath: More than Just Buzzwords." It's the first of a two-part series on the subject. So read up, and get your thoughts and questions ready for June's SPTechCon in Boston.
Wednesday, April 29, 2009
WSS Service Pack 2 …
The Power of Two …
Fiddle ‘n’ Fetch…
Meet Robert Bogue (He ’s a "rock star" and presenting at SPTechCon).
SharePoint data, Silverlight control …
A random Wikipedia entry: Fahrenheit
ControlPoint 3 provides such functionality as alerting, moving sites, policy management and scheduled analysis, so managers and system administrators can get a big-picture view of what ’s happening in the SharePoint installation. According to the company, ControlPoint 3 is the only administration software that seamlessly enables analysis and enforcement of SharePoint permissions, as well as analyzing activity storage and content, cleaning up user accounts, moving content within or between farms, enforcing policies, and auditing SharePoint environments.
ControlPoint 3 also enables the movement of site collections, sites and lists within a farm or across farms. SharePoint configuration governance ensures policies, including site themes, search settings and permissions, are enforced. The updated tool also allows for analysis to be done on a predefined schedule; the analysis can then be distributed for regular measurement and sharing of results with others, such as compliance officers.
You don’t have to attend SharePoint Saturday to donate food, and the top 20 donors will get to spend an hour with the speaker of their choice, one on one, to get a personalized, ultra-deep dive into any particular aspect of working with SharePoint. If you ’re going, support this worthy cause. Times being what they are, with so many people struggling to keep their heads above water, a food drive like this uplifts us all. Well done, guys!
Monday, April 27, 2009
Meanwhile, as my daughter is attending the University of Maryland at College Park (halfway around the Beltway from Reston), I plan on creating an "Offspring Sunday" event during which I'll spend the day with her. No software necessary!!
Friday, April 24, 2009
Thursday, April 23, 2009
See ya there!
-- David Rubinstein
Wednesday, April 22, 2009
If your team is struggling with SharePoint, or just need to get it all under control... or want to take it to the next level, you should check out the lineup.
New skin coming...I'm betting live on Friday!
Wednesday, April 15, 2009
It’s a business, after all, and the more people these companies can get to take the test, the more money they make, pure and simple. The downside to all this is that as more and more people pass the exams, some in more unscrupulous ways than others, the value of the certification is watered down.
In the SharePoint space, at least for now, certifications still are highly valued. Perhaps that’s due to the nascence of the software and the still-strong belief that hiring someone with certification means you’re getting someone who is more expert than a person without it.
Developers seeking certification in WSS 3.0 can sign up for a Microsoft-sponsored coaching session taking place tomorrow, April 16. The MCAD certification session is one hour long and begins at 10 a.m. Pacific time.
How valid are certifications as a measure of someone's expertise? Let me know what you think!
— David Rubinstein
One of the key benefits of SharePoint is the ability to enter information once, and then view the data many different ways through the use of custom views. The views are created based off of the different list columns, and they can be configured through filtering and sorting to provide dynamic views of the data.
One of the most common requests I hear from people who are configuring views is the requirement to view information around dates in a more granular way. For instance, they may want to show all tasks group by the week they are due or show all documents that were uploaded for the month. Many times I find that to accomplish this, they have created additional list columns and require their users to enter the dates in a very granular fashion. While this works, end users don’t like that they have to enter the information in multiple formats.
An alternate approach would be using custom calculated columns that filter specific information out of an existing date column. This allows users to enter the date once and have it stored in multiple formats that can then be used for filtering and grouping the list data. Whenever the date referenced in the calculated field is modified, the calculated values will be updated to reflect the new value. Calculated fields are created by adding new list columns that use the calculated type and providing a custom formula. Some of the most common date formulas that I have used are as follows:
|Year||=TEXT(YEAR([Start Date]),"000")||Single Line of Text||2009|
|Month||=CHOOSE(MONTH([Start Date]),"01-January", |
|Single Line of Text||01- January|
|Week||=[Start Date]+7-WEEKDAY([Start Date])||Date & Time, Date Only||2/2/2008|
|Weekday||=TEXT(WEEKDAY([Start Date]),"dddd")||Single Line of Text||Monday|
Using this approach allows you to provide a simple way for users to enter data that can then be presented to them in several different formats. Dates are just one example of what can be configured with calculated columns. The links below provide some additional information about calculated columns and can be used to help you get stared:
- Example Blog Post With Screenshots
- Microsoft Office Help & How To
- Calculate Data in Lists or Libraries
Jennifer Mason is a consultant with SharePoint 911.
XMetaL Author Enterprise for Microsoft SharePoint, released yesterday, introduces XML and the OASIS-sanctioned Darwin Information Typing Architecture (DITA) specification for delivering technical content to SharePoint. This allows users to collaborate, through SharePoint, on the creation of content, and then store it based on its topic in a SharePoint library for reuse with other documents. When a document is opened in XMetaL, it automatically is checked out of SharePoint, to prevent others from making changes to a document that is being worked on. That document can then be checked back into SharePoint from the XMetaL interface.
The JustSystems authoring tool, which sells for US$1,390, provides the ability to create XML documents; the SharePoint Server communicates with XMetaL through the server’s SOAP interface. This means that nothing has to be installed on the SharePoint Server, and no special server configuration is required.
Be among the next seven people to register for SPTechCon Boston June 22-24 and receive a free iPod Shuffle! Use the code SHUFFLE24 to be eligible!
And, stay on top of SharePoint with SPTechReport, the biweekly newsletter with tips and tricks, the latest news, and updates on what's happening in the community.
I'll see you in Boston, and in the SPTechReport.
Friday, April 3, 2009
But after all that, we're proud to bring you the first of two short films -- and I DO mean short -- that were shot at January's SPTechCon in the SF Bay Area. The first is taken from the perspective of the exhibitors, the next will turn the camera onto the people who took the classes and workshops.
So take a second when you can, and hear what the attendees had to say about the experience. That's what we'll be aiming to re-create in June when we bring SPTechCon to the Boston area, June 22-24. Check out the program and speakers, and you'll see that the program we've put together is truly first rate.
"We're ready for our closeup, Mr. DeMille!"
Wednesday, April 1, 2009
Anyway, the rumor got folks talking in their blogs and on Twitter about the implications of trying to maintain governance with “rogue” SPD creations. How can SPD’s use be controlled, or should it be, in large organizations? Will an organization’s existing policies governing software use be enforced to regulate installation and use of SPD?
An interesting look at all this was posted Monday.
What do you think?
-- David Rubinstein
In MOSS 2007, there is a concept of Shared Services Providers (SSP). The idea is that there are certain services that really make sense to centrally manage and share.
A good example is profiles. With an SSP, we can import all of the profile information from ActiveDirectory once, and then our various Web applications can consume the data. So maybe we have two Web applications: http://marketing and http://accounting. It doesn't make sense for each one to maintain identical profile information, they should share.
The major services that are handled by the SSP are:
- Profiles and Audiences
- My Sites
- All of Excel Services
- All of the BDC (Business Data Catalog)
Multiple SSPs. One of the most overwhelming things about SSPs for planners is how many should there be. It is easy to see from the interface that you have the opportunity to create more than one. When should you do this?
As a general rule of thumb, most companies will use one SSP. This is my default answer. So why do they give you the ability to use multiple SSPs? There are cases where you want separate search or profiles. The most common: extranet/internet scenarios.
Maybe your SharePoint farm hosts two primary Web applications: http://portal for your intranet and http://ourcustomers.company.com for your extranet. In this scenario, you probably want separate search and profiles. And now you have found the reason to have multiple SSPs. You don't want to share information that should be unique for both.
Separation of roles. In some medium-sized and large environments, it is not uncommon to have one group administering the physical server farm while another group just maintains search. The SSP concept makes this very easy. Since the SSP is its own SharePoint site collection, you can define a user's access so that they can NOT access central administration, but they CAN access the SSP. And once they get into the SSP, you can even limit them further.
Once inside the SSP you can determine if they can:
- Manage user profiles
- Manage audiences
- Manage permissions
- Manage usage analytics
Go here for more information on giving access to the SSP.
Moral of the story. SSPs are very helpful and important to understand. They should be part of your initial planning. They can be secured at a very granular level, or they can be given broad access. Just mark this topic down as something else you need to fully think through before you start rolling out SharePoint. And when all else fails, just have one SSP.
Shane Young is owner and principal consultant at SharePoint 911.
Further, the software adds heterogeneous online and offline records management capabilities for SharePoint, and it embeds Microsoft’s FAST indexing engine to manage data at a more granular level, the company announced. The release also facilitates disk and tape data deduplication, expanding the benefits of the block-level dedupe for SharePoint Server.
"Simpana 8 software is a significant step forward for Microsoft customers who have come to rely on CommVault for their data management needs," said Randy De Meno, chief evangelist at CommVault. "We're excited to work with Microsoft to deliver innovative features such as Records Management for the Records Center site in Microsoft Office SharePoint Server. With CommVault embedded software deduplication, users can enable a simple Windows Server to be an extremely cost-effective deduplication device.”