The solution replaces document attachments with links to those documents stored in SharePoint libraries, reducing the size of the e-mail and making version control easier, according to Yaacov Cohen, founder and CEO of Mainsoft.
“It’s the evolution of the e-mail experience,” Cohen said. “People want things like SharePoint extended into their day-to-day work. But there is not enough integration bringing SharePoint to the end user instead of making the end user go to SharePoint.”
From within Outlook, users can click on an icon to launch Harmony, and a list of documents appears alongside the Outlook e-mail inbox, Cohen showed SPTechReport in a demonstration of Harmony. Users can then create a new e-mail file, drag a link to the document file into the e-mail, and send it to the user, who then gains access to that document under terms set by the sender. For instance, the recipient of the document might have read-only access to a document for review, Cohen explained. Similarly, Outlook users can take attachments they’ve been sent and drag them into Harmony, so the next time the user wants to share that document with a team member, he can simply drag the link into a new e-mail, Cohen demonstrated.
Harmony also works with Google Docs, Cohen said, and also supports Adobe PDF and Microsoft Word formats.