Tuesday, August 31, 2010

Updated SharePoint Connector Enhances Document Management

By Katie Serignese

For advanced document management within the SharePoint 2010 platform, ColumbiaSoft introduced an updated SharePoint 2010 document management connector in its Document Locator version 6.0.

The integration enables SharePoint users to access the software’s document management capabilities, such as records management, document imaging, workflow and collaboration, via the Microsoft SharePoint interface.

The SharePoint Document Management Web Part allows users to place a portlet on any SharePoint page for integrated access to Document Locator. This enables users to browse repository files, display a project’s folder hierarchy, and display customized search results depending on a portal’s audience, the company said.

Other integrations include federated search results of SharePoint document libraries and Document Locator repositories as well as the movement of documents from SharePoint to Document Locator for management in the enterprise repository.

Tuesday, August 24, 2010

Some Links For You!

The Linker got her first taste of football with last Monday night's preseason game of the Giants versus the Jets at the new Meadowlands, formerly known as Giants Stadium (but the Jets hosted this time). Yeah, she doesn't get it either. Anyway, it looks as though New York is ramping up for an exciting year and already saw some pretty good stuff (i.e., Eli Manning's bloody gash). And although she is a Giants fan, the Linker can't hide the excitement of having L.D.T.—a.k.a. LaDainian Tomlinson—in New York. Sorry, Chargers! 

SharePoint 2010 CQWP, document libraries and anonymous users

How to manage links in SharePoint...

SharePoint expert Bill English's blog...

How to Organize Information in SharePoint 2010 seminar, presented by Bill English...

Two recent presentations from SharePoint Saturday Denver

Configure a PowerPivot server on a SharePoint farm...

Random YouTube entry: Ouch...

Monday, August 23, 2010

MetaVis Suite Eases Migration to SharePoint 2010

To ease the migration of content to SharePoint 2010, MetaVis, provider of SharePoint migration solutions, now offers support for SharePoint 2010 Term Stores and Document Sets in its MetaVis Suite.

The Term Store Manager allows users to browse SharePoint 2010 term stores and copy term hierarchies, term sets or entire groups of terms between SharePoint servers. It also allows users to reorganize terms, according to a MetaVis statement.

"This makes it easier for users to organize and reorganize their SharePoint sites as taxonomy structures evolve and change over time. Enabling users to keep SharePoint organized makes governance easier to manage while improving SharePoint search and overall usage," said MetaVis CEO and Co-founder Steven Pogrebivsky in a statement.

MetaVis Suite also supports Document Sets in SharePoint 2010 sites. According to a company statement, this enables users to copy data using specific SharePoint 2010 features between SharePoint 2010 sites.

Friday, August 20, 2010

Moving Web Parts in SharePoint 2010

By Ryan Keller

By now you've probably been working with SharePoint 2010 and enjoying some of the new features. After all, some great advancements have been made in both the administrative and end-user aspects of SharePoint this go-around. But with some of those advancements come a few quirks that take some getting used to. This article discusses one of the quirks end users might run across when building a page using Web parts, and an easy workaround to solve it.

Let's say you've got a finely tuned Content Query Web part that you've dropped in the Page Content control. After you've been working on the page for a while you decide you would like to move the Web part on the page and move it into a Web zone, so you can use the Page Content control for something else. You try dragging the Web part from the Page Content area to a Web zone, but nothing happens.

For reasons unknown, you cannot move Web parts from the Page Content area to a Web zone (and vice versa). Are you locked in to the Page Content area forever? Are you going to have to spend hours recreating your queries and content? Fortunately, the answer is no!

By using a simple export/import process, you will once again have complete control over the Web parts on your page. To begin, click the dropdown arrow next to the Web part's title and choose Export. Save the Web part to your computer. Next, click Add a Web Part in the zone in which you'd like to move the Web part. Beneath the Categories list, click the black dropdown arrow next to Upload a Web Part. Click Browse, find the Web part on your computer, then click Upload. The Web Part menu will close (another odd quirk, since you probably weren't done using it), so you will need to open it again by clicking Add a Web Part in one of the Web zones.

In the Categories column, a new folder will appear called Imported Web Parts. Click that folder to see your imported Web part. From here, the process is the same as adding any other Web part. Click Add to insert the Web part in its new location. All that's left is to delete the original Web part, and you've successfully moved your Web part from the Page Content area.

These same instructions can be used to move a Web part from a Web zone into the Page Content area as well.

Ryan Keller is a consultant with SharePoint911

Thursday, August 19, 2010

Upcoming SharePoint Webinars

If you missed the last SharePoint Nation virtual user group meeting, another one will be hosted for all y'all next Wednesday at 8:00 p.m. Eastern time (that's August 25 for those of you that couldn't think quick enough.)

Called “Web Content Management with SharePoint 2010,” Microsoft MVPs for SharePoint Amanda Perran and Shane Perran will discuss SharePoint Server 2010's Web content management features, allowing you to brand your website to how you want it.

This particular webinar is appropriate for beginner to intermediate-level users. And no, sorry, there will not be pizza this time around, either.

As a footnote, another webinar, called “How to Effectively Plan, Execute and Control SharePoint Projects,” will be held today at 2:00 p.m. Eastern time. Dux Raymond Sy, of consultancy and technology service company Innovative-e, will lead the webinar. You probably know Dux as one of the most popular speakers at SPTechCon. Click here to register.

Tuesday, August 17, 2010

A Single Console for Analysis of SharePoint Servers

By Katie Serignese

Keeping a finger on the health and performance of a SharePoint environment may be a handful, and for that Idera introduced SharePoint diagnostic manager 1.2.

The solution, for real-time performance analytics of all SharePoint servers in one console, gives administrators an “at-a-glance” view to quickly identify, diagnose and remediate performance and availability problems.

With continuous and automated monitoring, performance issue alerts are automatically sent when poorly performing pages, controls and servers are identified. A page component-level performance analysis also indicates the items impacting a page’s performance.

A repository of historical performance data enables trending and forecasting analyses.

Wednesday, August 11, 2010

SharePoint Integration in Doc-To-Help 2010 v3

By Katie Serignese

Content editor and publisher Doc-To-Help 2010 v3 now integrates with SharePoint, enabling users to upload documents and create desktop, Web or print output.

Users can upload documents to a SharePoint document library and use Doc-To-Help’s interface to edit content, check files in and out and publish deliverables, said a company statement. Users can also download existing documents from a library.

Since the documents are stored in SharePoint, users can still access its content management features such as version control, workflows and translation management.

Doc-To-Help works with all versions of SharePoint 2010 and 2007.

Tuesday, August 10, 2010

How to Organize Information in SharePoint 2010 seminar

On August 24, former SPTechCon keynoter Bill English will be presenting a free seminar, "How to Organize Information in SharePoint 2010," in Washington, DC at the Best Practices Conference.

Some Links For You!

This past weekend, The Linker went camping. It’s been awhile since she’s gone, but really missed sitting around a campfire, playing some table games and eating, of course. It wasn’t uncommon when the Linker was younger to go on three-week long vacations and camp in several different places. In fact, that’s where some of her best vacation memories come from. The Linker hopes you are all having a wonderful summer and has found some links to make it a bit more delightful!

Resource center for workflows in SharePoint 2010

A new white paper on SharePoint 2010 Governance Planning

SharePoint 2010 browser fidelity

Video on Chart Web Parts, a functionality shipped with SharePoint Server 2010-Enterprise

SharePoint Server 2010 capacity management: Software boundaries and limits

Video on empowering transaction processing with SharePoint custom lists

Random YouTube entry:
In case you didn’t know how to build a campfire

Monday, August 9, 2010

ID-Connect Leverages Social Networking

By Katie Serignese

To enable the creation of dynamic groups but allow SharePoint users to view them as static groups, Radiant Logic is now offering ID-Connect. It’s a Web part that offers a Web and social networking-based interface to help administrators "people pick," said Dieter Schuller, vice president of sales and business development at Radiant Logic.

A pain point is going through 100,000 employees to add to a static group, Schuller said. But ID-Connect simplifies the task by helping administrators select groups by attributes, such as by job title. SharePoint will then connect to the directory for group information and identities, but behind the scenes, ID-Connect becomes a dynamic directory, he said.

ID-Connect also enhances SharePoint’s white pages function by collecting information that exists in different silos in an organization, as well as displaying the information in a comprehensive profile using its profile management function, Schuller said. Also, if any changes are made to a profile, the changes are automatically reflected in all back ends.

The company also introduced a Web-based application, Context Browser, that helps users find contextually relevant information through keyword searches in an enterprise’s structured data.

Thursday, August 5, 2010

Certificate Program Focuses on Content Management

By Katie Serignese

You can now earn a SharePoint Certificate from AIIM, the non-profit industry association for content management professionals.

AIIM partnered with enterprise content and records management firm Gimmal Group to develop the new SharePoint Certificate Program.

"While Microsoft and their partners provide organizations with technical training on the product, they don't provide guidance on the information management implications of the documents shared and stored within its libraries and team sites," said Bob Larrivee, AIIM director and advisor.

He added, "Developed independent of Microsoft, [the program] identifies the elements of successful implementation and teaches organizations how to assess when they need complementary solutions to enhance their information management environments."

The certificate program is suitable for information management professionals, IT professionals, business analysts, line-of-business managers, and consultants, and is available online or in physical classrooms. SharePoint 2007 and technologies that extend SharePoint are covered as well.

Wednesday, August 4, 2010

Secrets of SharePoint, a New Online Community

By Katie Serignese

Starting today, a new community website called "Secrets of SharePoint" offers administrators, users and developers alike an opportunity to ask questions, discuss and get advice from SharePoint experts.

The site, sponsored by EPC Group, Idera, SharePointReviews.com and SMBology, provides tips and blogs from SharePoint gurus, "Ask the Expert" forums, a Webcast archive and other features.

The first "Experts in Residence" are Errin O’Connor of EPC Group; Anjali Sharma of SMBology; Niklas Goude and Mattias Karlsson of Enfo Zipper; and Ethan Bertsch, Michael Foertsch and Sean McDonough of Idera.

Tuesday, August 3, 2010

Some Links For You!

The Linker has to question why people love the summer so much. So far, summer in New York has been freakishly hot, humid and wet. Perfect weather to The Linker is a nice autumn, sweatshirt-wearin' kinda day. Not to mention, you just can't beat the seasonal beers that time of year. Here are some links to tide you over until then. Cheers!

Using social capabilities in SharePoint 2010

Compiled list of SharePoint resources

PowerShell scripts for SharePoint

An interesting read on how to pass SharePoint exams

What's new in SharePoint Foundation 2010

Real examples of SharePoint successes

Random YouTube entry: It should never be hot enough to do this

Monday, August 2, 2010

New Tool Compares SharePoint Sites

By Katie Serignese

To compare differences between 2010, 2007 and 2003 SharePoint sites, new real-time functionality Live Compare was added today to the MetaVis Architect Suite, which manages content migration in SharePoint.

Live Compare enables users to pinpoint differences in content, information architecture, security groups and permissions, and verifies that all content and site objects have been copied into SharePoint 2010 properly, according to a MetaVis Technologies statement.

This also helps site organization and governance, the statement said. “The Live Compare feature turns MetaVis Architect Suite into a powerful compliance and control tool for your SharePoint environment. Comparing taxonomy structures, site content, items, permissions and various other objects is important for migration, change management and replication,” said Metavis CEO Steve Pogrebivsky, in a statement.

Live Compare can be used with any SharePoint that is hosted or premise-based and can be tried by downloading a free trial of the MetaVis Architect Suite.

Access Services in SharePoint 2010

By Laura Rogers

There is a new feature in SharePoint 2010 called Access Services, but the integration story between SharePoint and Access goes way back to SharePoint and Office 2003. Since SharePoint 2003, there has been the ability to link SharePoint lists and libraries to Access so that they are represented as tables in a database. Queries and relationships can be created, as well as nice-looking reports. This method of reporting has been used by small companies that do not have more high-end services.

By using SharePoint as a Web front end to an Access database, users who are inputting data do not need to have Access on their computers, and they do not need to take turns opening a database file. But the problem with this method is that the database still needs to be stored in a file share for the people who run the reports.

In SharePoint and Access 2007, some new integration capabilities were added. One of these features is a new type of view, called an Access view, that can be created for any list or library. People who have Access installed on their computers when creating a new view will see this view type option.

In Access views, create any type of object, such as Tables, Queries, Forms or Reports. Then, when this view is published to SharePoint as a view, there will be a new item with the name of that Access item in the Views drop-down box. Any other people who have Access installed on their computers can view those Access objects.

With SharePoint and Access 2010, you get all of the great capabilities that existed in 2007, and more. SharePoint lists and libraries can still be connected and used inside of databases, but with the Enterprise version of the product, Access Services can be used. With Access Services, the entire Access database can be published to SharePoint as its own entire sub-site. The tables in the database become SharePoint lists, the forms become Web-based, and even the business logic in the database is translated to become workflows in SharePoint.

Once the database is published to Access Services, the original database file can be thrown away because it is not referenced anymore. Note that there is a sometimes painstaking process of going through the Web compatibility checker before a DB can be published, but this process completely depends on the complexity of the database.

All in all, if your company's departments have various databases floating around, they will all have the ability to put them in SharePoint 2010 and take advantage of Access Services. Also, smaller companies can still use Access as the reporting tool for data that is in SharePoint, even if they do not own the Enterprise version of the product.

Laura Rogers is a consultant with SharePoint911.